Family Educational Rights and Privacy Act (FERPA)
Additional USD Policies
Professional and Continuing Education (PCE) is committed to promoting knowledge and academic excellence for all learners. The University of San Diego’s Disability Services helpsstudents with verified disabilities obtain meaningful academic accommodations and support to help improve access to Professional and Continuing Education programs and courses.
The attendance policy can be found in each course syllabus as there are some differences by instructional type of courses and programs.
Every course within a Certificate program must be completed with a “C” (2.0 out of 4) or higher grade to earn the Certificate. The final GPA should be 2.5 (on a 4.0 scale) or higher, based only on credit courses taken from USD’s Division of PCE.
To be awarded a certificate each participant must pay a non-refundable certificate enrollment fee of $100. Certificate candidates are encouraged to register in the certificate program as early as possible to take advantage of additional benefits.
Only Official Transcripts are processed.
Official Transcripts of Continuing Education for Educators are $15 each for domestic requests. Complete the Online Official Transcript Request Form for Educators.
The English Language Academy Official Transcripts are $30 for international requests (expedited delivery fees additional). Call (619) 260-8887.
For Corporate and Professional Education Official Transcripts call (619) 260-7699.
Course transfer requests on or after the first day of the course are approved on a case-by-case basis by the program director.
Graduates of the University of San Diego with a degree of certificate awarded receive a 10% discount on all PCE courses. However, discounts cannot be combined.
University of San Diego employees are eligible for a discount on PCE courses and programs. Please contact PCE. However, discounts cannot be combined.
Family Educational Rights and Privacy Act (FERPA)
In compliance with the Federal Family Education Rights and Privacy Act of 1974, the Division of PCE is prohibited from providing certain information from the student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited, to parents, a spouse, or a sponsor.
Students may grant USD permission to release information about their student records to a third party (including parents, step-parents, etc.) by submitting a completed Student Information Release Authorization. The student must complete a separate entry for each parent, family member, or other individual to whom the student wishes to grant access to information regarding his/her student records. Contact
Students are evaluated in all credit-bearing courses that carry a grade.
For those credit-bearing courses offered on pass/fail basis, students are evaluated on their satisfactory completion of all assignments in the time allotted. Pass/Fail grades are assigned as follows: P = C- or better; NP = below C-.
Grade points are assigned as follows: A, superior; B, very good; C, average; D, inferior; F, failure. Grade points are assigned to the above grades as follows: A = 4.0; A– = 3.7; B+ = 3.3; B = 3.00; B- = 2.7; C+ = 2.3; C = 2.00; C– = 1.7; D+ = 1.3; D = 1.00; D- = 0.7; F = 0.00.
The Grade Point Average (GPA) for awarding a certificate “With Distinction” must be at least 3.5 (out of 4) or higher as designated on the certificate program pages, and shall be based only on credit courses taken from USD PCE. Substituted courses from institutions outside USD shall not be used in this calculation.
An incomplete (I) grade is available in some circumstances. The instructor makes the final determination of acceptance of assigning an Incomplete grade based on the level of work already completed and the amount of assignments remaining. To receive an ‘I’ grade, students must complete a Petition for Incomplete and forward it to PCE. PCE will then forward the Petition to the instructor for approval. Unless the final grade is earned and assigned, all ‘I’ grades convert to ‘F’ grades after 10 weeks.
The instructors and staff of PCE want to help our students have a productive and enjoyable experience. If a student has a personal complaint with any aspect of PCE, the student is encouraged to first address the source directly. If the problem cannot be solved, the Student Services Advisor, Academic Coordinator or Director will work with the student to find a solution. To learn more about USD’s Grade Grievance Policy, please visit this site.
A full refund is provided if PCE cancels a course. Students who need to drop a course due to extenuating circumstances may receive a refund, if the request is received prior to the first day or start date of the course. The refund of the course fee will be returned less a processing fee of 10% or $50, whichever is higher. There are no refunds once the course begins.
PCE adheres to USD campus policies. Some of these USD policies are listed below:
The University is an academic institution, an instrument of learning. As such, the University is predicated on the principles of scholastic honesty. Learn More.
The University prohibits discrimination against current and prospective students and employees on the basis of race, color, sex, religion, national origin, age, disability, sexual orientation, or any other legally protected characteristics. Learn More.
The University is committed to and embraces the doctrine that all men and women are creatures of God. Each and all not only deserve but must be afforded the dignity that necessarily follows from acceptance of that doctrine. Learn More. Learn More.
As a member of the University of San Diego community, each student is responsible for understanding and the standards and policies of the Rules of Conduct. Learn More.
The University of San Diego’s Division of Professional and Continuing Education respects your privacy. Our goal is to keep all information collected at this website confidential and secure. To provide you with some assurances along those lines, we provide the following detailed information about our data collection processes.
What information does PCE collect?
We collect personal information (name, address, phone, e-mail address as directory information to provide customer service and program information) only if you provide it to us voluntarily through e-mail, registration forms, or information request forms or surveys. Credit card information and social security numbers are only collected to enroll you in a course or program and are processed for payment, but not stored.
Our host's web server software automatically logs the following information each time someone visits our website: date, time, Client IP, Server IP, web browser, page requested and referring page, among others. We use the information gathered to help us improve our website.
What do you do with the personal information collected on this site?
Certain personal information is used to provide information back to you, such as grades, transcripts, program information, updates, etc. We do not and will not sell or rent your personal information to anyone. Certain postal information is provided to our mailing service to provide for the distribution of class materials and announcements.
Is credit card / transaction information secure?
We care about the safety and security of your transaction. We use SSL (Secure Sockets Layer) to communicate with your browser software when you register with us online. SSL is the industry standard security protocol, which makes it extremely difficult for anyone else to intercept your credit card or other information that you send us.
We have partnered with PayPal and CASHnet Payment Services, recognized leaders in secure payment processing, to manage the collection and processing of real-time credit card transactions. CASHnet has secured over 300,000 Internet Web sites, including virtually all of the Fortune 500 companies with Web sites and the top 40 Mediametrix e-commerce sites.
What do you do to safeguard personal information?
We have instituted safeguards to check that our internal procedures meet our high policy standards. Only authorized employees have access to the information you provide us.
What should I do if I have questions?