By-Laws

**BY-LAWS**

BETA ALPHA PSI

ZETA KAPPA CHAPTER

University of San Diego

ARTICLE I—NAME

Section 1:  The name of this organization shall be:

ZETA KAPPA CHAPTER OF BETA ALPHA PSI

University of San Diego

ARTICLE II—AUTHORITY

Section 1:  These By-Laws are subordinate to and in all ways subject to the International Constitution and By-Laws of Beta Alpha Psi Organization, and hereby re-affirm the purpose, policies and principles contained therein.  Any provision of this document, which conflicts with the existing International Constitution and the By-Laws, shall be null and void.

Section 2:  These By-Laws shall be the principal governing document of Zeta Kappa Chapter of Beta Alpha Psi, and any Constitution or By-Laws previously existing are hereby superseded and null and void.

Section 3:  The Zeta Kappa Chapter affirms its knowledge of and adherence to all applicable University regulations.

Section 4:  At least two copies of the International Constitution and By-Laws shall be maintained at all times.  One copy shall be placed AS~BAP Website so as to be readily accessible at all times to members of the Organization.  A second copy shall be in the custody of the Faculty Advisor. 

Section 5:  Should a Manual of Chapter Operations be prepared, it shall be considered as an Appendix to these By-Laws, and therefore subject to the same provisions covering Amendments to the By-Laws.

ARTICLE III—PURPOSES

Section 1:  The objective of the Organization shall be to encourage and give recognition to scholastic and professional excellence in the field of accounting, finance and information systems.  This objective includes, but is not limited to the following sub-objectives:  to instill in its members a motivation for self-improvement; to foster high moral and ethical standards in its members; to cultivate a sense of responsibility and service in its members; to promote the collegiate study of professional accountancy, finance and information systems; and to provide opportunities for association among its members and business information professionals.

ARTICLE IV—MEMBERSHIP, PROBATION AND EXPULSION

A.        Membership:

Section 1:  The membership of this Chapter shall consist of those individuals who are members as of the adoption of these By-Laws, and who are periodically admitted to membership in such manner and under such requirements as may be prescribed herein or by the International Constitution and By-Laws.

Section 2:  Membership in the Chapter shall be open to all persons, without discrimination, who are interested in the aims and purposes of the Organization, who are willing to subscribe to its International Constitution and By-Laws and to this Chapter’s By-Laws, and who are otherwise qualified under provisions set forth in those documents.

Section 3:  Only students in good standing shall be entitled to vote and hold office.  All members in good standing may enjoy privileges of this Organization.  Members in good standing are those who maintain their membership by payment of dues and/or otherwise comply with these By-Laws and the regulations of the Chapter as recorded in the minutes of the meetings of the Executive Committee and/or membership.

Section 4:  In addition to complying with all qualifications for membership specified in the International Constitution and By-Laws, each initiate in this Chapter shall meet all the requirements of this Article.

Section 5:  An undergraduate student shall be considered for membership after he has been in the college of Business Administration for a period of two semesters and has completed six hours of lower division accounting credits and a minimum of six semester hours of upper division credits in your declared major or emphasis.  In addition, each student must have elected Accounting as his/her major or selected Finance or Information Systems as their emphasis.

Section 6:  All prospective undergraduate initiates must have a cumulative 3.0 grade point average in all courses and a 3.0 grade point average in all accounting courses.  In addition, s/he must have a cumulative grade point average of 3.0 in all upper division accounting, finance or information systems courses.  In computing the above scores, courses that were retaken for any reason must be included.  The grade point average described above shall be checked and verified by the Faculty Advisor.

Section 7:  To be considered for membership, a prospective undergraduate student must have been a candidate of the chapter and successfully completed the candidate program during the academic year in which s/he seeks to be initiated. 

Section 8:  All University of San Diego students that are eligible to join Beta Alpha Psi according to the requirements set forth in the International Constitution and By-Laws and this Article shall be solicited to join Zeta Kappa Chapter.  Those students who comply with the requirements set forth by the Director of Membership (or the President if one has not been appointed) shall be initiated into chapter membership.  However, no student shall be invited or given the opportunity to join more than one time.

Section 9:  Initiation shall be held at least twice in each academic year, and reported according to the International Constitution and By-Laws, and Chapter Activity Program.

Section 10:  Honorary members may be initiated by the unanimous vote of the Executive Board, including the Faculty Advisor.  They shall have been considered because of outstanding personal and professional attainments in the field of accounting, finance or information systems.

B.        Expulsion:

Section 1:  A member may resign or be expelled from the Chapter, following the procedure outlined in the International Constitution and By-Laws.  A two-thirds majority of the active student members shall be necessary to expel the member from the Chapter.

ARTICLE V—CHAPTER MEETINGS

  • Time

Section 1:  Business Meetings shall be held concurrently with Accounting Society. There will be a minimum of four meetings per month. One Organization meeting will be held per semester.

Section 2:  Emergency meeting may be called by the Presiding Officer or by a majority of the Executive committee providing that the Faculty Advisor does not dissent from such action:

  • Notice of emergency meetings must be given forty-eight (48) hours in advance to all active members who, are at that time, in the local area, or who reside full-time at a location other than in the University area.
  • Organization business may be conducted at an emergency meeting.
  • Rules and Regulations:

Section 1:  A quorum shall consist of 25% of all active members. All action of such quorum shall be legal and binding upon the Organization and its membership, pursuant to Article VI, Paragraph A of the By-Laws.

Section 2:  A Business Meeting shall be defined as a meeting open to the active membership at which organizational business may be transacted or discussed. Such Business Meetings shall be duly called and conducted under proper parliamentary procedure.

ARTICLE VI—VOTING, NOMINATIONS, ELECTIONS, AND RULES OF ORDER

A.        Voting:

Section 1:  All active members present at a Chapter meeting shall have full and complete voting power at such a meeting.

Section 2:  In the case of amendments to the Chapter By-Laws, all active members shall have the right to vote.  Members residing in the University area shall have the opportunity to vote by attending a duly called Chapter meeting; all such members shall be informed of such meeting and proposed amendments within a reasonable time before the holding of the meeting.

Section 3:  By-Laws may be amended only by an affirmative vote of at least two-thirds (2/3) of those active members voting.

Section 4:  Alumni shall be permitted to attend meetings, participate in all discussion and offer suggestion at such meetings, and serve on committees, but shall not have the right to vote. 

Section 5:  Voting for officers shall be by secret ballot.

Section 6:  There shall be no provision for proxy voting.

B.        Nominations for Officers, Directorships, Elections and Installations:

Section 1:  The Chapter program for each academic year shall designate at least one Chapter meeting for, but not limited to, the nomination of Chapter officers and at least one Chapter meeting for, but not limited to, the election of Chapter officers.  Officers will be elected annually in the Fall semester each year.

Section 2:  Nominations shall be held during the meetings designated for this purpose, and from the floor during the meeting designated for election of officers.

Section 3:  The election for the individual offices shall be voted upon separately.  Officers shall be elected in the following order:  President, Vice President-Reporting, and Treasurer.

Section 4:  After the election for each office, nominations shall be re-opened for the next ranking office; a candidate defeated for any office shall be considered eligible for any one of the remaining offices.

Section 5:  Candidates for any office shall have the opportunity to briefly address the membership, should the candidate so desire.

Section 6:  Voting shall be by secret ballot and conducted at the meeting designated for elections.  Provisions shall also be made on the ballot for write-in votes.  No absentee ballots shall be permitted.  The Faculty Advisor will count the ballots and announce the results.

Section 7:  Any active member shall be eligible for any office except President in which case, a candidate must have been an active member in the Organization for a minimum of two (2) months, and hold a Directorship during that time.

Section 8:  The candidate receiving a majority of votes on the first ballot for an office shall be declared elected to that office.  In the event of a tie, subsequent ballots shall be cast by the members in attendance until one candidate receives a majority.

Section 9:  Installation of officers shall be held at the Chapter meeting preceding the annual Holiday Reception.

Section 10:  In the event a new office is created or a vacancy occurs in an existing office a special appointee  will be made by the Faculty Advisor in concert with Accounting Society Advisor.

Section 11:  Directorships shall be appointed each semester by the Executive Board in concert with the Faculty Advisor.

C.        Rules of Order:

Section 1:  The parliamentarian shall be the Faculty Advisor and s/he shall settle any dispute concerning rules of order or other related technicalities, according to Robert’s Rules of Order.

ARTICLE VII—DUTIES OF OFFICERS AND DIRECTORS—CHAPTER

A.        Elected Officers:

Section 1:  The President shall:

  • Be responsible for and have authority over the planning and conducting of the affairs of the Chapter;
  • Have such powers and responsibilities as precedent and reason dictate for the presiding officer of a fraternal organization; and
  • Appoint Directorships.

Section 2:  The Faculty Advisor shall:

  • Act as the official Faculty Advisor for the Chapter;
  • Counsel and assist the officers and various committees;
  • Act as the official parliamentarian;
  • Verify the appropriate reports going to the International Office, as required by the Chapter Activity Program;
  • Assure the continuity of the Chapter, and act as the liaison with the Accounting Society, keeping them informed of the Chapter’s Activities; and
  • The Faculty Advisor shall not concurrently serve on the International Council.

Section 3:  The Vice President-Reporting shall:

  • Keep a record of the proceedings of the Chapter meetings and attendance at such meetings, and be prepared to report such information to the membership, should that Officer be ordered to do so, either by the Presiding Officer or by request from the floor if such request is seconded.
  • Maintain a complete file of all committee reports and other material designated to be kept by said officer on the order of the Presiding Officer;
  • Assume responsibility of acquiring and keeping all International report forms, and submitting these forms promptly as designated by the Chapter Activity Program;
  • Assume responsibility for reporting the names of all new initiates and new officers to the International Office with all required information, including the appropriate verifications and fees
  • Serve as an assistant to the President, presiding in his/her absence and succeeding him/her upon his/her resignation or removal from office;
  • Serve as an ex-officio member of all committees and report to Executive Committee concerning the progress being made by such committees;
  • Assist other officers with such correspondence as is necessary for the administration of the organization;
  • Keep records of all correspondence in appropriate files;
  • Take an accurate and complete record of minutes of each Chapter meeting; and
  • Take care of all publicity for the Chapter meetings.

Section 4:  The Treasurer shall:

  • Bill and collect all dues, initiation fees, dinner fees, and other necessary items;
  • Receive and reconcile the bank statement, maintain current and accurate records of the financial position of the Chapter and prepare reports required by the International Office, or that s/he may feel necessary or the Presiding Officer shall request be kept by the treasurer, in order that a complete and accurate record of the Chapter’s financial position may be ascertained at all times;
  • Report on the financial position of the Chapter at all Business Meetings unless this is waived by the Executive Committee;
  • Send to the International Office the candidate fee and appropriately completed supporting documents for each active, honorary, and faculty initiate within ten (10) days after the initiation.
  • Prepare the Financial Statements, and send to the International Office the audited financial statements for the Chapter by the date the International Constitution and Chapter Activity Program designate including the tax return; and
  • Bring to the attention of the Chapter the members whose period of probation is expiring.

B.Directors:

Directors shall be appointed and responsibilities shall be required as defined on a separate document titled Directorships and Responsibilities, as found on the AS~BAP Website.

C.Other:

Section 1:  Any deviation from the duties described above shall be determined by the President, and shall terminate with the term of office of the President, subject to the approval of the Executive Committee.

Section 2:  The Organization shall have the power, as judged by the President and/or Faculty Advisor, to declare any office vacant on account of graduation, withdrawal, continued absence or inability of an officer to administer properly, the duties of the office, and shall have the power to appoint officers to fill such vacancies. In the event an office is filled under this Section, the normal procedures for election are superseded and temporarily suspended, and the office shall be filled by nomination, open election, and installation during the same meeting.

Section 3:  Decisions reached by the Executive committee shall be by the majority vote of its members with the exception of the Faculty Advisor. Active members, faculty members, honorary members and alumni members may attend any meeting of the Executive committee, and participate in any discussion at such meeting, but have no voting powers.

D. Executive Committee

Section 1:  The Executive Committee shall be composed of the President, Vice President-Reporting, Treasurer, Faculty Advisor, and such other Officers who may be appointed or elected under the creation of any future office.  Over 50% of the Committee shall be deemed as a quorum.

Section 2:  The Executive Committee shall have responsibility, concurrent with that of the President, for the direction and administration of the activities of the Chapter.  They shall have the power to handle such administrative details and all functions as reason and precedent dictate to such a Committee.

Section 3:  Decisions reached by the Executive committee shall be by the majority vote of its members with the exception of the Faculty Advisor.  Active members, faculty members, honorary members and alumni members may attend any meeting of the Executive committee, and participate in any discussion at such meeting, but have no voting powers.

ARTICLE VIII—FINANCES AND DUES

Section 1:  Student candidate dues shall be $80 for that semester, of which $55 is submitted to the International Office, payable on or before the last Friday of September, or last Friday of February. Dues paid after that date will be charged a late fee of $5.00 per semester. Faculty and honorary members are charged no dues.

Section 2:  On or before initiation, all student membership dues of $25 per semester from semester of initiation to semester of graduation shall be paid in full.  These fees include membership certificate, pin and honor cord. Faculty and honorary members are charged no dues.

Section 3:  Dues may be increased or decreased without amendment hereto, provided such an increase or decrease is approved by the Chapter membership at or before the first business meeting of the semester during which such increase or decrease shall be in effect.

Section 4:  Any special assessment or refund of dues must be approved by the Chapter membership at a Chapter business meeting at least fourteen (14) days preceding the date on which the dues shall be assessed or refunded in full or in part.

ARTICLE IX—AMENDMENTS

Section 1:  These By-Laws may be amended, suspended, added to or stricken by a two-thirds vote of the student members voting.

Section 2:  No amendment shall be effective until a copy of the amendment, or a copy of the amended By-Laws, are transmitted to the appropriate University officials, and mailed to and filed by the International Secretary of the Organization.

Section 3:  Any amendments to the By-Laws must be appended to all copies.

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Note:  These By-Laws incorporate all amendments as of August 31, 2010.