University & Personal Property

Procurement is responsible for the inventory and identification of all furniture and equipment. University Design is reponsible for the inventory and indentification of fine arts, objects, furnishings. Either must be notified in writing of any relocation or disposal of furniture or equipment

University property may not be removed from campus for personal use.

The University is not responsible for personal property.

If personal property is used or stored on campus, maintain a current inventory of the property and assure it is covered under one's personal home owners or other relevant insurance.

Taking the following precautions can protect University property and personal belongings:

• Make sure that all newly acquired University property is listed on the official University Services inventory and labeled with a USD identification number .
• Engrave personal valuables with an ID number (contact Public Safety for free engraving service).
• Keep valuables in a safe place. Make a list of valuables for future reference.
• Make sure that office equipment is theft-proof by securely fastening it to a proper surface.
• Lock doors when absent.
• Make sure all windows are secured.
• Do not leave purses, books, calculators, office equipment or other valuable items unattended without first securing the area.
• Maintain the integrity of keys ownership. Do not loan keys or leave them unattended. Report all missing keys to Public Safety. University property keys may not be duplicated by anyone other than Facilities Management (extension 4250).
• Protect computer files by storing duplicate copies of computer disks in an off campus location.
• Report any suspicious activity to Public Safety.

Theft or Accidental Damage of University Property

• Report theft/damage of University property to Public Safety (ext. 7777) immediately.
• Do not disturb area until notified by Public Safety that it is alright to do so.
• Notify Risk Management (extension 7677) of the incident and provide an inventory of stolen/damaged property including, when applicable:
  • Serial number
  • Make and/or model
  • Manufacturer
  • Replacement cost
• Public Safety will provide a copy of the incident report to Risk Management.
• Risk Management will notify the insurance broker of the theft/damage.
• Department owning property will be responsible for the replacement of the property up to the amount of the insurance deductible.