Procurement Card

The University of San Diego Procurement Card (“Procard”) is designed to provide an efficient way to process low dollar orders of University business-related goods and services. Qualified departmental purchases within a predetermined purchase limit (of $1,000 or less) can be charged directly to the Procard. All Procard purchases are billed centrally to the University and paid to the card sponsor, American Express. Charges are then uploaded directly to the cardholder's project account.

The Procard program transfers purchasing authority directly to the cardholder. Rather than requiring a purchase requisition and purchase order, the Procard enables cardholders to quickly and conveniently purchase low dollar goods and services from any supplier that accepts American Express. The Procard can only be used for business expenses . Since Procard charges are paid directly by the University, no reimbursement to the cardholder is required.

By using the Procard, the cardholder avoids many of the administrative procedures usually required with departmental purchases: purchase requisitions, purchase orders, invoices, receiving reports, and/or check requests.

Only full-time faculty and staff are eligible to receive a Procard. Students (graduate or undergraduate) are not eligible. It is not necessary for every eligible departmental employee to receive a Procard — typically, the individual receiving the card should be the individual making the majority of departmental purchases. To obtain a card, an individual must:

•  Complete the Procard Application. The application must be approved by the applicant's supervisor and budget administrator;

•  Personally attend a Procard Orientation Session; and

•  Sign a Procurement Card Cardholder Agreement.

Since the Procard is an institutional program, approval is not contingent on, nor will it impact, the cardholder's personal credit history.

The cardholder is required to read the Procurement Card Procedures and adhere to all guidelines therein. Cardholders must also have an active sandiego.edu email address.

If you have questions regarding the program, please contact the Procard Administrator at 619-260-4683 or at procard@sandiego.edu .