FREQUENTLY ASKED QUESTIONS (FAQs)
1) Whom should I contact for questions regarding my accounts?
2) Whom should I contact for deposit corrections?
3) Whom should I contact for questions regarding my monthly budget reports?
4) How do I obtain my monthly expenditures and available budget figures?
5) How can I transfer expenses for goods and services from my project to another project?
6) What is the University's policy on endowment spending?
7) What are costs for 'Burdened Benefits' that appear in my Oracle expenditure detail?
1)Whom
should I contact for questions regarding my accounts?
Contact Ginny Proctor at extension 4376 for questions regarding unrestricted
accounts. Contact Rocio Rivera at extension 4416 for questions regarding
grants and contracts account. Questions regarding restricted or endowment
accounts should be directed to Allison Timpe at extension 4398.
2)Whom should I contact for deposit corrections?
For current fiscal year gifts and other deposits, please forward requests to change or correct account numbers directly to the Cashier. Correction requests to prior year cash receipts should be submitted in writing along with appropriate documentation to Ginny Proctor for unrestricted accounts, or Allison Timpe for restricted or endowment accounts. Please note that financial accounting standards prevent us from reallocating any gift without written approval from the donor.
3)Whom should I contact for questions regarding my monthly budget reports?
The answer to this question depends on the issue:
- Questions regarding expense transactions (e.g., incorrect amounts or expenses charged to the wrong budget line) should be directed to Ginny Proctor at extension 4376, or Sherwin Gonzales at extension 2850.
- Questions regarding your budget or line item budget appropriations should be directed to Charles Moeller, Budget Analyst, at extension 2399.
4)How do I obtain my monthly expenditures and available budget figures?
Financial information for departments, grants and restricted gifts is obtained directly from the Oracle application, on a real-time basis. See the Oracle Training web page for further information.
5)How can I transfer expenses for goods and services from my project to another project?
An expense transfer for goods and services or a correction to expenses
already processed may be handled by completing the Journal
Entry Request form.
6)What is the University's policy on endowment spending?
Endowment spending allowances are calculated at four percent of the trailing three-year average of each endowment fund's market value. See the Endowment web page for further information.
7)What are costs for 'Burdened Benefits' that appear in my Oracle expenditure detail?
Burdened Benefits represent fringe benefit costs associated with paying an employee. The University uses a dual system for charging fringe benefits: one set of rates applies to Federal grants and contracts, and one set of rates applies for everything else.
| USD Departments and Non-Federal | Federal Programs | |
| Benefit-Based Employees | 31.6% | 27.4% |
| Non Benefit-Based Employees | 6.7% | 9.3% |
