How to Post a Vacancy
General Directions for Posting a Vacancy for an Open Position:
When you have a vacant position that you want to post so that people can begin applying, there are a few initial steps:
- Submit a Department Action Form to the department of human resources indicating the current employee is leaving the position.
- Submit the following to the department of human resources:
- The Personnel Requisition form.
- A current job description.
- If you are posting an administrator position within the Provost division, you will also need an Authorization to Recruit Form.
Once we receive this paperwork, an Employment Services Representative will:
- Develop an appropriate recruitment strategy with you for the position.
- Prepare a draft copy of the job posting and post it on requested advertising sites.
It is the hiring manager’s responsibility to verify that a candidate meets the minimum qualifications before selecting a candidate.
There are a number of ways that the Employment Services Team can provide additional support in the hiring process. Please contact an Employment Services Coordinator to request any of the following services:
- Preliminary Screening of Applications
- Skills assessment on software applications that are relevant to the job
- Telephone Screening Interviews
- Interview Scheduling
If you have any questions, please contact our Employment Services Team: Rose Trujillo (rosetrujillo@sandiego.edu) at ext. 2725 or Bree Moore (breemoore@sandiego.edu) at ext. 6806.

