Submission Procedures

In addtion to carefully reading the information on this page, researchers are encouraged to download the Guidelines for Submission Procedures document. Also, there is a completed Sample Application for New Proposals available as a model to assist researchers with completing their application.

The Principle Investigator (PI) submitting new proposals under the categories of exempt, expedited, and full review, must include the investigator educational training certificate of completion for each investigator and the Application for New Proposals signed by each of the following persons without exception:

• the PI
• the faculty advisor (necessary if the PI is a student), or the USD sponsor (necessary if the PI is an outside agent);
• the college or school's Dean or the Dean's representative;
• and the IRB Representative for that college or school.

PIs should submit all IRB documentation, including Continuation Requests and Summary Reports, to the IRB Administrator, Dr. Thomas Herrinton, in the Provost's Office, Hughes Administration Center, Room 328, who processes them prior to administrator/Board oversight.

In addition, PIs should submit the following information for the specific review category for his or her proposal:

• Exempt Reviews – Proposals which meet the requirements for this category of review may be submitted at any time and must include one copy of each of the following
  • Consent form (if applicable)
  • Research questionnaire(s)/survey(s) (if applicable)
• Expedited Review – Proposals which meet the requirements for this category of review may be submitted at any time and must include one copy of each of the following:
  • Consent form (if applicable)
  • Research questionnaire(s)/survey(s) (if applicable)
  • Letters of support (if applicable)
  • IRB approval from other institution(s) (if applicable)
• Full Review – Proposals which meet the requirements for this category of review must be received by the Office of the Provost no later than 5:00 p.m. on the monthly submission deadline and must include the original paginated documents and 16 copies of each of the following:
  • Consent form
  • Assent Form (must be included within the proposal if research subjects are 17 years of age or younger and must be written in age-appropriate language)
  • Research questionnaire(s)/survey(s) (if applicable)
  • Letters of support (if applicable)
  • Permission from the research facility (if applicable)
  • IRB approval from other institution(s) (if applicable)

Upon completion of the research or upon the one-year anniversary of approval, the PI must complete and submit a Summary Report. If the PI needs to extend the research beyond the one-year anniversary of approval, then the PI must complete and submit a Continuation Request.

Note that the same form is to be used for both the Summary Report and the Continuation Request. The PI should check the appropriate box at the top of the form. Please also note that PIs must provide 16 copies of the Summary Report/Continuation Request for proposals with initial approval under the full review category.