Notification Process

Project Action Summary Forms (PAS)

Administrator/IRB oversight of PI initiated actions of initial proposal submissions, proposal modification submissions/requests, and proposal continuation requests include the conditions of approval, non-approval, and approved pending modification. This status is recorded on the IRB's Project Action Summary Form, and the PI is notified of the proposal's status in the following ways:

• An e-mail status notification is sent with the PAS form as an attachment within several days to the PI, the faculty advisor (when necessary), and to the IRB Chairperson in the case of proposals under the categories of exempt and expedited review;
• A hard copy of the PAS form is sent by intra-campus mail to directly to the PI; however, if the PI is a student or an outside agent, then the PAS is sent to the faculty advisor or to the USD sponsor. It is the responsibility of the faculty advisor/USD sponsor to ensure that the student/ outside agent receives the original signed PAS form.

Only upon approval status for the PI initiated action will the Provost Office send the original signed Proposal Cover Sheet to the PI or to the PI's faculty advisor/USD sponsor by intra-campus mail.